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Field descriptions: Sequence number

This page describes the fields for the Sequence number page. The fields in each section are listed in alphabetical order.

Field	Description
ID	The sequence number identification code.
Legislation	The legislation that applies to the structure of the sequence number.
Name	The sequence number name.

Sequence number details block

Field	Description
Chronological control	Select this checkbox when documents need to be numbered based on time. This can be used for legislations with specific legal requirements, such as France or South Africa. The French legislation, for example, requires that sales invoice numbers are generated chronologically and sequentially. The sales invoice creation date and the posting date can differ. Consequently, 2 different sequence numbers are provided. One is used to generate the creation number. It does not necessarily need any chronological control. The other is used to generate the final document number when you post the document. The posting sequence number needs to have the chronological control activated. For more information, refer to the Sequence number assignment page.
Definition level	The sequence number management criteria. Application: There is a single sequence number for the entire application. Company or Site: There is a separate sequence number for each company or site. The constant for each company or site is defined in the Sequence number value field in the Site or the Company page. Example Define the sequence number for purchase orders. The definition level is Site. The components are: Constant = PO Site = 2 Sequence number = 3 Sequence number length = 7 The sequence number value for Site 01 = TE. The sequence number value for Site 02 = C1. Create a purchase order for Site 01. The generated sequence numbers are: POTE001, POTE002, and so on. Create a purchase order for Site 02. The generated sequence numbers are: POC1001, POC1002, and so on.
Reset frequency	The frequency at which you reset the sequence number: never, yearly, and monthly.
Type	The sequence number format: alphanumeric or numerical.

Components grid

Field	Description
Constant	The predefined component value. This component value remains fixed when the sequence number for a record is generated. You can use it to define the type of document. For example, enter SI for a sales invoice.
Length	The length of the component.
Type	The components that make up the structure of the sequence number: constant, year, month, week, day, company, site, and sequence number.

Field

Description

Constant

The predefined component value.

This component value remains fixed when the sequence number for a record is generated. You can use it to define the type of document. For example, enter SI for a sales invoice.

Length

The length of the component.

Type

The components that make up the structure of the sequence number: constant, year, month, week, day, company, site, and sequence number.

Field	Description
Sequence number length	The sum of the individual sequence number component lengths.

Update sequence number value window

This window displays when you select Update value from the More actions menu.

Field	Description
Company	The name the company uses in reports and other documents. It can be different from the legal name of the company.
Company ID	The descriptive ID of the company. You can change it anytime because this is not the technical ID of the company.
Definition level	The sequence number management criteria. Application: There is a single sequence number for the entire application. Company or Site: There is a separate sequence number for each company or site. The constant for each company or site is defined in the Sequence number value field in the Site or the Company page. Example Define the sequence number for purchase orders. The definition level is Site. The components are: Constant = PO Site = 2 Sequence number = 3 Sequence number length = 7 The sequence number value for Site 01 = TE. The sequence number value for Site 02 = C1. Create a purchase order for Site 01. The generated sequence numbers are: POTE001, POTE002, and so on. Create a purchase order for Site 02. The generated sequence numbers are: POC1001, POC1002, and so on.
Last updated on	The last time the sequence number was updated.
Length	The length of the sequence number.
New next value	This value replaces the next value used in the sequence number. For example if the Next value is 4, but the New next value is 8, then the next sequence number created will have a sequence number value of 8.
Next value	The next value used in the sequence number. For example if this value is 4, then the next sequence number created will have a sequence number value of 4.
Period	The period of time that the sequence number value is created. For example, if the reset period is year, the sequence value is created for the selected year.
Reset frequency	The frequency at which you reset the sequence number: never, yearly, and monthly.
Sequence number	The sequence number name.
Site	The name of the site.
Site ID	The descriptive ID of the site. You can change it anytime because this is not the technical ID of the site.